Fill next month’s rota before lunch
Example Rota matches shifts to who is qualified, available and not already on four nights in a row, then sends everyone their week. Swaps happen in the app, not in a group chat.
- average time to build a month
- 38 min
- shift swaps without a manager
- 71%
- clinics using it
- 140
Why teams pick Example Rota
Rules, not spreadsheets
Skills, contracted hours, rest periods and leave are checked as you place each shift.
Swaps that sort themselves out
Staff offer a shift; anyone qualified can take it; you get a note, not a phone call.
On every phone
Installs from the browser. No app store, no passwords to reset at 7am.
Know what it costs
Bank and agency spend against budget, by week, before the invoices arrive.
Features
A month on one screen
Drag a shift and it tells you straight away if someone is short of rest or over hours.
- Templates for regular weeks
- Gaps highlighted, with who could fill them
Everyone sees their week, nobody sees everyone else’s phone number
Staff get their shifts by email and in the app. Managers see the whole picture; staff see what they need.
- Leave requests with one-tap approval
- Reminders the evening before
How it works
-
Import your team
Upload a spreadsheet of names, roles and hours.
-
Set your rules
Minimum staffing, skills per shift and rest periods.
-
Publish
Everyone gets their week. Changes go out as you make them.
What people say
The rota used to take me two evenings. Now it’s done before the Tuesday huddle.
Swaps stopped landing on my phone on Sunday nights.
Simple pricing
Prices in pounds sterling. Cancel any time.
Starter
Free
Up to 10 staff
One site, core rota and swaps.
Practice Most chosen
£3.00
per person a month, plus VAT
Unlimited staff, leave, budgets.
Group
£5.00
per person a month, plus VAT
Several sites, single sign-on, API.
Questions
Something not covered? Ask us.